Gifts of Books, Films, and Research Materials

  1. Gifts of books, films, and research materials
  2. How to donate materials
  3. Appraisal and tax considerations
  4. Aknowledgement of your gift
  5. Disposition of your gift

 

The library welcomes and encourages gifts in support of the College’s programs. Donors help sustain the library’s growth, and many of its most valuable resources and special collections originated in this way. Gifts of money, books, films, and other research materials contribute to the library’s development and help us to provide the Rollins community with the best possible access to information.

Gifts of Books, Films, and Research Materials

 
The library accepts materials that support the College curriculum and the educational and research needs of our students and faculty. Rare books and titles that broaden and deepen our existing collections are welcome. Photos, scrapbooks, or personal papers related to the history of the College are collected by the Department of Archives and Special Collections, which also welcomes research materials related to state and local history.

Due to the cost of processing and storing titles, the library seeks to acquire only materials that are highly relevant to the College’s needs. We generally do not accept the following:

• Textbooks, workbooks, and study guides.
• Back runs of journals.
• Multiple copies of a single title.
• Books that are heavily annotated or underlined.
• Materials in obsolete formats.

Unless required for a specific course, we no longer accept films on VHS.

We are generally unable to accept gifts with specific stipulations, such as keeping a collection intact.

Financial contributions to defray the cost of processing your gift would be gratefully received. Donors of large gifts may be asked to provide funds to support processing and cataloging.

How to Donate Materials


The first step when donating materials is to contact our Technical Services Supervisor for an evaluation:

Sharon Pesante Williams
Rollins College, Olin Library
1000 Holt Avenue – 2744
Winter Park, FL 32789
(407) 646-2187
spwilliams@rollins.edu

If a gift is accepted, the donor will be asked to complete a Donation Form that legally transfers ownership of the gift.  Click here for a copy of the Donation Form.

Items are generally transported by the donor, but arrangements may be made for the pickup of large donations. We reserve the right to decline gifts that do not meet our collection development guidelines.

Appraisal and Tax Considerations


To claim a charitable deduction for such a contribution, the donor must either estimate the value of the gift or have the books or materials appraised by a qualified appraiser. Under current tax laws, the Olin Library cannot provide this appraisal for its donors.
You may wish to consult the list of appraisers found at the Abebooks.com web site: http://www.abebooks.com/docs/RareBooks/appraisers.shtml or search the Antiquarian Booksellers Association site at http://www.abaa.org/books/abaa/abaapages/evaluating .

Donors may also wish to consult a tax professional or the U.S. Internal Revenue Service website at http://www.irs.gov/ for more information regarding charitable contributions.

Acknowledgment of your gift

We will acknowledge your gift in writing. Please note that the library cannot provide an inventory or count of the items donated. If you require a list or count of the titles donated, please prepare this information before transferring materials to the library.  
Materials added to our collection are specially flagged in our online catalog to identify their donor.

Disposition of your gift


Donated items become the property of the Library, and the Library reserves the right to make any decisions regarding their use and disposition.

Upon further evaluation, the library may determine that some items are not suitable for our collections. Donated items that are not added to our holdings will be offered to the Book Network ( http://www.booknetwork.org/ ), an organization founded by a Rollins graduate to promote education in the developing world.

Titles not accepted by the Book Network Project may be sold, or, if necessary, discarded.

If you are unable to accept our guidelines as a condition of your gift, we will be happy to suggest other possible recipients.