Fundraisers and Events
Thank you for your interest in having the R-Card Office assists you with your event.  Below is a step-by-step process on what you will need to do before your event.  Our goal is to make the process as smooth as possible, so you and your organization can spend more time enjoying your event rather than planning.
  • Visit the Special Events Planning Committee (SEPC) site to review information on holding a social event.

  • Contact the Event Services department to setup a time and location for you event.

  • Fill out the R-Card Terminal Usage Request Form in its entirety before submitting

    • Form must be submitted at least 7 business days prior to your event.  Any application returned within the 7 business days may not be accepted.

    • All fields with an asterisk (*) must be filled out legibly in order to ensure prompt and complete service.

    • Each item that is sold may be subject to Florida state tax (6.5%).

      • If your organization would like to have an item priced at a specific amount, the pre-tax price must be determined first.

      • All taxable items will have tax applied to the item at the time of sale.

      • For questions on if an item is taxable, you may contact our tax accountant at 407-646-2611.

    • The correct budget number and signature of the budget manager must be completed.  If these fields are incomplete, funds collected from your event will not reach your organization’s budget.

    • As per the user agreement, the requester is ultimately responsible for the equipment in possession.

      • Any equipment damaged or returned late is subject to a fee.

      • An inventory list will be included with the wireless readers to assist in accounting for all equipment.

We ask that everyone respect and care for the equipment that you use.  Damaging these items not only will limit use by your organization and loss of sales, but will also affect use by your peers in other organizations.  If you run into any issues with the equipment, please contact the R-Card Office at 407-646-1564 or the I.T. Help Desk at 407-646-2655 for assistance.

If you have any questions, feel free to contact us.  We look forward to working with you on making your fundraiser/event a great success!