Finance Department
Budget Access & Codes
Budget Access for Argos
The Finance Department utilizes Argos for Budget Reporting. Budget access should be requested if you are not currently set up to view budget reports in Argos.
Argos budget reporting provides two major ways for you to generate budget reports on your own and allows you to view both detailed and summarized information which is updated on a nightly basis.
When logging into Argos, you must be connected to Global Connect VPN. The User is your Fox ID and password.
If connected to VPN and your password is not working properly, please contact IT Help Desk for assistance.
Budget Codes
The Banner Finance chart of account structure is based on fund accounting principles. The chart of account elements in Banner Finance are: fund, organization, account, and program. The chart of account elements are known as "FOAP".
The College has one charts of accounts. It represents a separate legal entity: R – Rollins College
The fund code is a self-balancing set of accounts reflecting assets, liabilities, and fund balance/net assets.
Fund Code Structure
| Fund Type | Fund Range |
| Unrestricted Fund-Direct | 11XXXX |
| Unrestricted Fund-Labor | 13XXXX |
| Restricted Spending Funds - Endowments | 21XXXX |
| Restricted Spending Funds - Trusts | 23XXXX |
| Restricted Spending Funds - Gifts | 24XXXX |
| Restricted Spending Funds - Grants | 25XXXX |
| Restricted Spending Funds - Other | 26XXXX |
| Endowed Chairs/Faculty Development | 28XXXX |
| Quasi Endowments | 5XXXXX |
| Endowment | 61XXXX |
| Endowments, Annuities & Life Income | 7XXXXX |
| Agency & Student Activities | 8XXXXX |
| Plant Funds | 9XXXXX |
Organizational Code
The organization code is the designation for operating departments. Please consult your department head or finance for a listing of organization codes within your department
Account Code
The account code designates transactions as revenues, expenditures, transfers, or balance sheet items. A basic summary is provided below.
| 1XXXX | Assets |
| 2XXXX | Liabilities |
| 3XXXX | Fund Balance/Control Accounts |
| 5XXXX | Revenues |
| 6XXXX | Salaries, Wages & Benefits |
| 7XXXX | Expenditures/Transfers |
| 8XXXX | Internal Fund Additions/Fund Deductions |
A list of commonly used account codes is available:
Download List
Program Code
The program code is the designation for functional grouping of activities used for financial statement reporting and is typically for Finance use only. Organizations and funds are assigned default program codes. The default program code should always be used at the Department level. Some areas of the Finance department may change program codes for specific transactions. For example, Student Receivables may change program codes when processing scholarship charges.
| 40X | Instruction |
| 46X | Public Service |
| 47X | Academic Support |
| 48X | Student Services |
| 50X | Institutional Support |
| 60X | Operations & Maintenance |
| 61X | Scholarships & Fellowships |
| 65X | Auxiliary Enterprises |
| 88X | Agency Transactions |